Saturday, March 19, 2016

Finley Shirts Opening

Finley Shirts Administrative Job Description as of 1/18/16
Cover letter and resume may be sent to

·        Full time administrative professional needed for a small, fast-paced clothing company near downtown Dallas.  This position requires a reliable, self-motivated, extremely organized and honest individual who has a strong attention to detail and a strong work ethic.
·        Requirements include: a strong attendance, a great attitude, an enthusiastic phone voice, internal motivation to keep our customers happy

Duties would include, but not be limited to:
1.      Office management
§  9:00 – 5:00 or 5:30 – answer phone and door
§  Sign for packages, sort mail, check mailbox daily, check phone messages periodically during the day
§  Manage inventory and order office and shipping supplies (paper, toner, shipping supplies, boxes, hangers, bags, tape, UPS and FedEx Supplies)
§  Monitor upkeep of office; lights, air conditioning, heat, security system, etc; contact appropriate vendor when needed;
§  Make out payroll time sheet based on time cards provided by hourly employees; Check the time clock periodically for accuracy and change it for Daylight Savings Time twice a year;
§  Manage gift certificates for all non-profits;
§  Be responsible for sending samples to non-profit events when needed;
§  Phone maintenance – replace batteries, phones, etc. when needed
§  Change outgoing message on days on inclement weather
§  Manage employees days off – paid and unpaid – keep a log and update as needed; receive day off request forms and put on master calendar;
§  Keep employees birthdays on a calendar and bring a cake in on those days. There will be funds provided for this.
2.      Customer service
§  Process orders – enter, fax to reps, file
§  Receive all orders after each market; verify receipt of orders and confirm;
§  Take phone reorders
§  Drop pick tickets
§  RMA’s and exchanges
§  EDI labels: order, receive, proof, and distribute (both in house and order)
§  Monitor and update spreadsheet for Fabric analysis
§  Monitor and update ATS on style that have been cut
§  Return Report monthly based on RAs issued and received
§  Send photographs (high resolution when needed) and line sheets to stores as requested for websites, sales, and general information;
3.      Sales
·        Make labels for hangtags, Style # and Name; tag the samples;
·        Ship samples to sales reps with an inventory; be the point person for these inventories; communicate with sales reps on returning samples and receive them against the inventory;
·        Notify sales reps when styles are sold out, outed, etc. by email and monitor responses;
·        Work with sample sales people to co-ordinate all in house and out of house sample sales; pull samples for the sales, monitor pick up and drop off dates, monitor inventory, receive payment for sales;
·        Keep sales figures for each market by region;
·        All preparation for trunk shows including but not limited to coordinating show dates, getting signed form from account, arranging any mailers in a timely manner, pulling samples and stock for show, preparing pick tickets, receive goods back, inventory, invoice;
·        Commission Statements each month; Sales reports emailed to each rep on the 15th of each month;
4.      Markets
·        Create order forms for markets
·        Assist with planning / execution